Hosted and Internet Fax

Secure Faxing Online with Hosted Fax and Internet Fax to Fax Services

For years, people joked about the demise of the fax machine – yet it never really went away. Businesses still rely on faxes for many reasons. But these days, there are modern approaches that make the process easier. At America’s Phone Guys, we provide top-notch Internet Fax to Fax and Hosted Faxing solutions. With our expertise, you can streamline how you fax documents and manage incoming faxes so you have more time to focus on more important aspects of your business. 

As a small, family-owned telecommunications company serving Portland OR, and Vancouver WA, we prioritize exceptional customer service and customized solutions. Call us today to learn more about how our hosted and internet fax services can benefit you.

What Is Internet Fax to Fax?

Internet Fax to Fax is a seamless way to send and receive faxes using the internet. This service allows you to send faxes from your computer or mobile device, eliminating the need for traditional fax machines and phone lines. It’s a modern solution that enhances efficiency and reduces costs.

Advantages of Internet Fax to Fax

• Keep Your Fax Machine – With our service, there’s no need to buy new fax machines or create electronic fax accounts for all users on your team. It’s business as usual.
• No Retraining – Since you keep your fax machine, you don’t need to train your staff to use a new device or electronic fax application.
• Never Miss a Fax – If your fax machine or Fax ATA is offline, faxes queue until they’re back online, so senders never get a busy signal and you never miss a fax.
• Always Secure – All outgoing and incoming faxes are encrypted, so you don’t need to worry about transmitting sensitive information.
• Eliminate Analog Lines – Make the final switch to IP communications by canceling analog lines you no longer need.

Is Internet Fax to Fax Right for Your Business?

At America’s Phone Guys, we always strive to match you with the right solution for your business, and while internet fax-to-fax is a great solution for many use cases, it’s not right for everybody. Here are some scenarios where internet fax to fax is a great option:

• Data Privacy Compliance – Internet Fax to Fax is a way to securely transmit personal information in the medical, financial, legal, education, and government industries.
• High-Volume Faxing – If your company sends and receives large numbers of fax communications via fax machine from customers or suppliers, internet fax to fax may be a great choice for you.
• Going Digital – Businesses making the transition from analog lines to cloud phone systems can now cut ties with their analog lines altogether.

What Is Hosted Fax?

Hosted Fax is a cloud-based faxing solution that enables you to send and receive faxes through an online portal. This service is ideal for businesses that want a centralized and easily accessible faxing system without the hassle of maintaining physical fax machines and infrastructure.

Advantages of Hosted Fax Service

• Boost Information Security – Prevent data loss and privacy breaches by securely routing faxes to intended recipients.
• Fax on the Go – Send and receive faxes anytime, anywhere, from any mobile device – laptop, tablet, or smartphone.
• Track Chain of Custody – Get a complete audit trail for incoming faxes, including recipient, arrival time, and contents.
• Eliminate Lost Faxes – No more trips to the fax machine only to return empty-handed because a co-worker picked up your fax.
• Speed Response Times – Automatically route incoming fax documents to the right departments or individuals for immediate action.
• Improve Workflow – Automatically route incoming fax documents to collaboration and workflow applications.
• Flexible Usage Plans – Choose the plan that best meets your business needs, up to 1,000, 5,000, or 10,000 pages per month.
• Keep Your Fax Numbers – If you’ve got published fax numbers port them to the new service, add more numbers, or start fresh.
• Search Fax Content – Automatically convert and store documents in PDF format for full-text search and retrieval.

Is Hosted Fax Right for Your Business?

Hosted fax is popular in many industries, some of which include:

• Accounting – Route faxed payroll documents to accounting for processing by the first available specialist.
• Legal – Enable lawyers to securely fax affidavits and filings while at the office, in court, or at a client site.
• Human Resources – Ensure privacy of employee data with secure receipt of faxed W-4, I-9, and payroll forms.
• Insurance – Enable agents to send quotes and claim forms to customers and receive orders and claims via fax.
• Healthcare – Ensure privacy of test results or patient records by routing them via fax to a lab or recordkeeping.
• Real Estate – While showing properties, agents can receive, annotate, and send faxes from their email

What’s the Difference Between Internet Fax to Fax and Hosted Fax?

We get it – it can be confusing trying to understand the difference between these two secure fax online technologies. In the end, the goal is the same with both – to get you the documents you need efficiently and securely. The only differences are in how.

Internet Fax to Fax uses the internet to send and receive faxes. Your faxes are accessible from any device with an internet connection. Hosted Fax is a cloud-based solution for managing faxes. Think of it as a centralized portal for all of your faxing activities. The way it’s set up, it’s ideal for businesses looking for an easily scalable faxing system.

If you’re still confused, don’t worry – just give us a call! We’ll be happy to answer any questions and help you decide the best secure online fax option for your business.

Hosted and Internet Fax Solutions Made Easy

Choosing the right fax solution can greatly enhance your business operations. Whether you opt for Internet Fax to Fax or Hosted Fax, America’s Phone Guys can get you up and running.

Give us a call today to learn more or for a free no-obligation estimate.